Privacy Policy

1. Introduction

1.1 Purpose

The Aacharya is fully committed to safeguarding the privacy and personal information of its students, parents, employees, and affiliates. This policy outlines our practices for collecting, using, disclosing, storing, and disposing of personal data in accordance with applicable Indian laws, including the Information Technology Act, 2000.

1.2 Scope

This policy applies to all personal data collected, processed, and retained by The Aacharya, whether in physical or digital form, through direct or indirect interactions.

2. Personal Information

2.1 Definition

"Personal Information" refers to any information that can be used to identify an individual, including but not limited to:

• Full names
• Contact numbers
• Residential or email addresses
• Government-issued identification
• Academic records
• Employment details (for staff)

2.2 Collection

We collect personal information through various lawful means, including:

• Enrollment and registration forms
• Online platforms (website, apps, forms)
• Direct communications
• CCTV surveillance (in physical premises, where applicable)

3. Use and Disclosure

3.1 Purpose of Use

Personal information is used strictly for legitimate institutional purposes such as:

• Academic and administrative operations
• Communication with parents/guardians/students
• Staff management and payroll
• Compliance with regulatory requirements
• Scholarship and examination processing
• IT service functionality and system improvement

3.2 Disclosure

The Aacharya may disclose personal information under controlled circumstances to:

• Government authorities (as mandated by law)
• Regulatory or academic accreditation bodies
• Verified third-party service providers (e.g., payment processors, IT vendors)
• Affiliated educational institutions (for admissions or transfers)

4. Protection and Security

4.1 Measures Implemented

We take appropriate technical and organizational measures to ensure the security of personal data. These include:

• Encrypted data transmission protocols
• Secure server infrastructure
• Password-protected access controls
• Staff training in data confidentiality

4.2 Data Breach Protocol

In the event of any suspected or confirmed data breach:

• Affected individuals will be notified promptly
• Immediate mitigation steps will be taken
• A formal investigation will be conducted
• Legal obligations under IT rules will be followed

5. Access and Correction

5.1 Access Rights

Individuals may request access to their personal data held by The Aacharya by contacting the Data Protection Officer (DPO) at info@theaacharya.com.

5.2 Correction Requests

If the information is found to be inaccurate, outdated, or incomplete, individuals have the right to request rectification.

6. Retention and Disposal

6.1 Retention

Personal information is retained only for as long as it is necessary to fulfill its intended purpose or to comply with applicable legal obligations.

6.2 Disposal

Upon expiration of retention timelines or upon request (where applicable), data is securely destroyed using methods such as digital wiping and physical shredding of documents.

7. Complaints and Resolution

7.1 Lodging Complaints

Any individual who believes their personal information has been mishandled may file a written complaint to:

📩 support@theaacharya.com

7.2 Internal Review

• Investigate all privacy-related complaints promptly
• Provide a formal response within 30 business days
• Take corrective actions where appropriate

8. Review and Updates

8.1 Regular Review

This Privacy Policy is subject to periodic review to ensure compliance with changes in law, technology, or organizational practices.

8.2 Notification

Any material updates will be communicated via our official channels (website, email notifications, or SMS).